Title Description Retention Disposition Function
Academic Grievance Files Files documenting grievances of students against faculty members. Active + 6 years Eperm Administration
Accreditation Files University, college or department files documenting accreditation review by accrediting agencies. 10 years Historic Archives Administration
Blueprints Located in the Physical Plant Indefinite Historic Archives Administration
Licenses and Permits Any license or permit Active + 3 years Destroy Administration
Motor Vehicle Maintenance Records Located in the Physical Plant 6 years Destroy Administration
Motor Vehicle Records Located in the Physical Plant 6 years Destroy Administration
President / Vice President / Director / Dean / Chair - Subject Files Files of important correspondence, reports, memoranda, etc., documenting activities of these offices, which affect functional, policy or procedure. Indefinite/Destroy Historic Archives Administration
Promotion and Tenure Policy - Faculty Copy of departmental guidelines, policies, procedures, notices of guidelines, administrative memos, lists of eligible faculty. Active + 5 Destroy Administration
Reports (Administrative - State - Civil Service - Personnel - Accounting) - Classified Staff Monthly and annual reports listing information on classified employees such as promotions, training, classifications, new hires, pay range / step, suspensions, terminations, etc. 1 year Destroy Administration
Service Center Chargeback Documentation Reports and other records held by Service Centers detailing charges for services performed. Includes monthly billing reports, calculations for usage, copies of vouchers, bills, etc. 4 years Destroy Administration
University Governance Files - Board of Trustees Files of its committees and governance groups documenting official actions of governing bodies. Indefinite Eperm Administration
University Governing Committee Files Academic and Faculty Council minutes, official documents, etc. Indefinite Eperm Administration

- Northeastern Ohio Universities College of Medicine -