Title Description Retention Disposition Function
Land Purchase Records Copies of deeds, leases, purchase agreements, appraisals, etc. documenting purchase of land by institution. Original deed maintained by Auditor of State. Active + 5 years Historic Archives General Counsel
Licenses and Permits Any license or permit Active + 3 years Destroy General Counsel
Patents Title self descriptive. Active + 6 years Historic Archives General Counsel
Real Estate Records Copies of deeds and leases, documenting real property purchased or leased by the university or college. Active + 5 years Historic Archives General Counsel
Records Destruction Records Emailed Forms for Disposition 3 years Destroy General Counsel
Service Center Chargeback Documentation Reports and other records held by Service Centers detailing charges for services performed. Includes monthly billing reports, calculations for usage, copies of vouchers, bills, etc. 4 years Destroy General Counsel
Student Disciplinary Files Files maintained by student affairs on students who have been accused of disciplinary violations. Active + 6 years Destroy General Counsel
Trade Mark Registrations Title self descriptive. Active + 6 years Historic Archives General Counsel

- Northeastern Ohio Universities College of Medicine -
Records Retention (2004)