DESCRIPTION OF RECORDS

RETENTION PERIOD

Blank Forms
Outdated or superseded forms used by office.

When determined of no value, destroy

Library or Museum Material
Reference material acquired for individual use not that of the University.

When determined of no value, destroy

Records of Professional Associations
Records acquired for individual use or exhibition purposes. 

When determined of no value, destroy

Copies
Copies of documents retained for reference or informational purposes.

When determined of no value, destroy

Electronic Files
When processing documents or other electronic files should be treated no differently than any other type of record you possess or create. Follow related retention schedule of the record series.

Refer to specific schedule

Electronic Media
Floppy disks, CDs, DVDs and other media used for storing or transferring documents or other electronic files should be treated no differently than any other type of record you possess or create. Follow related retention schedule of the record series.

Refer to specific schedule

Stocks of Publications
Outdated or superseded publications created or received.

When determined of no value, destroy

Transient Records
All informal and/or temporary messages, including but not limited to email, voicemail, notes, and drafts used in the production of public records by an Institution employee. 

Retain until no longer of administrative value, but no longer than one year, destroy