Thursday, April 20, 2006

If you haven't cleaned out your electronic files in a long time, you have probably accumulated hundreds of files. It may even be harder for you to find the files you are currently working on because of this. Cleaning up the electronic files on your computer is not difficult and many of the guidelines for disposing of electronic files are the same as for paper files.

If you are not familiar with the NEOUCOM's record retention policy, go to the official site.

Click here to begin or click on My Computer above.

Because it is important that we record that you have reviewed this site, please fill out the form on the last page (under Additional Resources) and press submit.

Please note that it is the responsibility of each department to develop an inventory of the records unique to that department (i.e., the records it creates—the Record Copy). Record Copy is defined as the most complete or official copy of the record. The record copy is almost always the original document. The only exception is a copy of an original document that the College has filed with an agency elsewhere. For example, the College files all its original property deeds in Columbus and the Portage County Recorder’s Office. Only a copy is maintained by the General Counsel. All other copies should be destroyed as soon as they are no longer required to carry out an active function.

Ohio Revised Code:
STATUTORY AUTHORITY FOR RECORDS MANAGEMENT AND DESTRUCTION  AT OHIO'S PUBLIC UNIVERSITIES

The following sections of the Ohio Revised Code pertain to the management and destruction of records at Ohio public universities such as NEOUCOM.  Please make NOTE of the following:

•     The authority given to the Board of Trustees. (149.33)
•     Prohibition against destruction or damage of records. (149.351)
•     Use NEOUCOM's Records Retention Schedule to comply with the Ohio Revised Code requirements.