Student Room Regulations

Students are not authorized to reserve rooms for other students.

Student Use of Seminar Rooms for Studying:

Unscheduled seminar rooms on the College's Rootstown campus are available for use by students on weekdays after regular business hours (after 5:00 p.m.) and on weekends. Students may schedule a room for use during the week between 7:30 a.m. to 4:30 p.m. on the day the room is needed. Students may schedule a room for weekend use on Friday prior to the weekend it is needed. Room requests can be made through the Office of Student Services via phone at (330) 325-6476 or in person. Student organizations may also reserve rooms for organization meetings by seeing Pam Frank in room B-110, ext. 6733. Students are permitted to use only rooms they have reserved and may not access attached phones, kitchens or supplies in any room.

The College maintains the right to refuse room reservation requests to students who do not meet their responsibilities in room usage listed below or who repeatedly display a lack of fairness and understanding of fellow students in the use of rooms. Students must keep in mind that the College has only a limited number of rooms available and potentially over 500 students who may need a room. Therefore, actions such as student competition over scheduling a room or a student repeatedly scheduling a room on a daily basis thus preventing others from using the room will not be tolerated.

STUDENT RESPONSIBILITIES AND PROCEDURES

• The student reserving the room will be responsible for any activity in the room even if the responsible student was not present for the activity.
• Students must clean the room prior to vacating it. This includes discarding trash and wiping tables of crumbs and other debris.
• Students must vacate the room upon request of the night cleaning crew. The cleaning crew has a schedule to maintain and will not return to clean a room at the convenience of the occupant. Cleaning can generally be accomplished in 15-20 minutes.
• The room must remain unlocked during use. Students must notify Security when they are finished and ready to vacate the room and secure the door when they leave. Students who intend to vacate a room for an extended period of time (i.e. for a dinner break) should lock the room and ask security to re-open the room upon their return.
• The College is not responsible for valuables left in an unlocked, unoccupied room.
• The room must be restored to its original condition. For example, if the room is set up with the tables in a square, they should be returned to this position, even if this is not the standard set-up for the room. This is particularly important as the physical plant frequently sets up for early morning meetings the night before the meeting. Any required cleaning, rearrangement, etc., WILL BE CHARGED TO THE RESPONSIBLE STUDENT at the College's rate, which is subject to change.

Estimated rates are listed below:

• Security will not be permitted to open any rooms that have not been reserved according to the established guidelines.
• Priority room scheduling privileges will be in effect during exam periods. Priority dates and times will be emailed.
• Cafe Clark, Olson Auditorium and Liebelt Lecture Hall are designated as open study areas and need not to be reserved.
• A student may only reserve a room for the block of time for which they will actually be using the room. For example, a room should not be reserved from 5 p.m. to midnight if the student is only planning on studying in the room from 6 p.m. to 10 p.m.